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Administrative Assistant

Invences Inc

 

Foster City, CA 94404, USA

Posted On: 1 day ago
Experience: 5-7 years
Availability: Onsite
Openings: 1
Category: Administrative Assistant
Tenure: No Preference/Any
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Description

You provide administrative support to supply chain teams, managing complex schedules, logistics, and onboarding processes.

This role is on-site.

Responsibilities

  • Manage calendars and travel arrangements for supply chain teams and guests.
  • Own the onboarding process for new hires and contract workers, including IT equipment ordering and workspace assignment.
  • Process purchase orders using the SAP system.
  • Coordinate event planning, including logistics, hotel accommodations, and expense reports.
  • Draft reports, documents, presentations, and templates using raw data.

Required Skills

  • 5-7 years of progressive administrative experience supporting senior-level management.
  • Proficiency with MS Office, Teams, and SharePoint Online.
  • Experience processing purchase orders within SAP.
  • Strong proofreading and editing skills for technical documents.
  • Ability to work independently with minimal supervision.
  • Proven ability to manage multiple projects and shifting priorities.
  • Strong data management and internet research capabilities.

Preferred Skills

  • BA or BS degree.

Education

Any Graduate

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