Description

You will provide direct administrative support to the Training Officer to facilitate training operations and grant management tasks.

Responsibilities

• Greet trainees, manage inbound calls, and direct visitors to appropriate training areas.
• Prepare classroom environments, including materials, workbooks, and inventory replenishment.
• Manage agency schedules and perform data entry within the Learning Management System.
• Execute grant management tasks including preparing contracts via mail merge, reviewing document accuracy, and reconciling invoices.
• Coordinate training logistics such as class scheduling, room availability, and travel arrangements.

Required Skills

• Proficiency in Microsoft Excel for schedule management and data processing.
• Proficiency in Microsoft Word for document preparation and template mail merging.
• Strong verbal and written communication skills.
• Proven ability to manage logistics, schedules, and multiple tasks simultaneously.
• Capability to work independently and maintain productivity during the Training Officer's absence.
• Experience in customer service and professional visitor management.
• Ability to identify operational issues and suggest practical solutions.

Preferred Skills

• Prior experience with grant management or contract administration.
• Associate or Bachelor's degree in any field.

Key Skills

Education

Any Graduate