Description

You will provide administrative and supervisory support to the Perinatal Infant and Pediatric Care Section to assist with line operations and case management.

Responsibilities

• Manage case documentation by entering follow-up data into LeadTRK, opening new cases for elevated blood lead levels, and documenting enrollment outcomes.
• Coordinate communications between case management nurses, parents, and providers via letters and faxes.
• Handle financial administration including preparing purchase orders in Edison, processing monthly invoices, tracking expenses in Excel, and assisting with budget revisions.
• Execute logistical tasks such as organizing in-state and out-of-state travel requests, compiling meeting materials, and managing printed material inventories.
• Support contract management by monitoring renewals, preparing monitoring tools via SharePoint, and conducting contract monitoring as directed.

Required Skills

• 5+ years of professional administrative experience.
• Proficiency in Microsoft Excel for expense tracking and data management.
• Proficiency in Microsoft Word for document preparation.
• Experience using computer-based administrative systems and databases.
• Ability to manage and process vendor payment requests and invoices within strict deadlines.
• Experience with procurement processes and purchase order workflows.
• Competency in organizing travel authorizations and meeting logistics.
• Degree in any field.

Key Skills

Education

Any Graduate