Administrative Team Lead

You will lead administrative functions for a program or unit, acting on behalf of leadership to resolve administrative issues and set priorities.

Responsibilities

• Oversee complex event logistics, including vendor coordination, material production, and budget management for conferences and seminars.
• Manage calendars, resolve scheduling conflicts, and arrange travel in compliance with university and sponsor policies.
• Process complex financial transactions, reconcile budget statements, and resolve discrepancies.
• Supervise day-to-day work for administrative staff, students, or temporary workers by assigning workloads and reviewing quality.
• Draft and edit documents for grants, presentations, and reports, ensuring accuracy through research and fact-checking.

Required Skills

• 6+ years of administrative experience, or a combination of education and relevant experience.
• Proven ability to supervise staff, assign work, and set deadlines.
• Advanced proficiency with office software and email applications.
• Experience managing complex financial transactions and budget monitoring.
• Strong written and verbal communication skills for drafting correspondence and reports.
• Ability to independently exercise judgment and take ownership of projects.
• Demonstrated organizational skills with high attention to detail and accuracy.
• Experience with project follow-through and multitasking under deadlines.

Preferred Skills

• 2 or more years of prior supervisory experience.
• Experience with sponsored project research proposal submissions or post-award administration.
• Experience managing visa processes or faculty affairs support.