Description

Responsibilities

• Coordinate day-to-day project activities across design, permitting, procurement, and construction teams to keep projects on schedule and within scope.
• Own project documentation control, including tracking of drawings, submittals, RFIs, change orders, meeting minutes, and design deliverable packages (30/60/90%, IFP, IFC).
• Develop and maintain project trackers, dashboards, and status reports that provide real-time visibility into schedule, budget, risks, and action items.
• Support meeting coordination, agenda preparation, action item follow-up, and clear communication of decisions and next steps to stakeholders.
• Assist with project funding requests, scope tracking, change management, and basic cost/schedule monitoring in partnership with Project Managers and Construction teams.
• Facilitate coordination between internal teams (Engineering, Construction, Procurement, EH&S) and external partners (consultants, vendors, AHJs).
• Help identify process bottlenecks and implement practical improvements using data, automation, and AI-assisted solutions.
• Maintain organized project files and ensure accurate, up-to-date information is available to all stakeholders.
• Support on-site activities and travel between Client sites in the Bay Area (and occasionally broader North America) as needed.
• Site visits including reviewing and documenting existing conditions or construction progress
• Project Close-Out tasks include as-built documentation archiving including plan, equipment schedule, and single line consolidation.
• Establishing processes to ensure easy workflow and hosting/leading meetings for project/ticket intake on a weekly basis
• Gather data from Design managers/CM’s on weekly/bi-weekly basis to be successful for populating various Gantt charts

Requirements

• Associates or Bachelor's Degree in Science, Technology, Engineering or Math (STEM); or other related field.
• 2–5 years of experience as a Project Coordinator, Project Engineer, or similar role supporting construction, infrastructure, industrial, or manufacturing projects.
• Strong organizational skills with the ability to manage multiple projects and priorities in a fast-paced, ambiguous environment.
• Excellent written and verbal communication skills; able to distill complex information into clear updates for technical and non-technical audiences.
• Proficiency with Microsoft Office Suite (especially Excel), project tracking tools, and collaboration platforms, experience with Power BI, Tableau, or similar visualization tools is a plus.
• Comfort working with design and construction documents, schedules, and basic project controls.
• Positive, proactive, can-do attitude with a passion for building efficient systems and complex infrastructure.
• Willingness to work on-site 5 days per week and support extended hours or weekends when project needs require it.
• Ability and willingness to travel between Bay Area Client sites (occasionally) as needed.

Preferred Qualifications

• Experience in high-tech manufacturing, industrial facilities, or large-scale infrastructure projects.
• Familiarity with BIM, Revit, Bluebeam, or construction management software.
• Exposure to lean construction principles, design-build, or fast-track project delivery.
• Basic understanding of permitting processes and working with Authorities Having Jurisdiction (AHJs).
• Prior experience supporting structural, MEP, or multi-disciplinary engineering teams

Key Skills

Education

Bachelor's degree