Project Assistant

You will provide administrative and office support to facilitate company project workflows.

Responsibilities

• Maintain project files, email boxes, and tracking systems to ensure accurate document control and data entry.
• Track project progress, manage specs and changes, and produce monthly reports.
• Record minutes from Project Manager meetings and facilitate information research.
• Coordinate office logistics including travel arrangements, meeting room reservations, supply ordering, and equipment maintenance.
• Handle communications by answering phones, sorting mail, and preparing memos and correspondence.

Required Skills

• 5+ years of relevant experience in administrative or project support roles.
• Proficiency in Microsoft PowerPoint for creating presentations.
• Experience using Microsoft Access for data storage and retrieval.
• Strong data entry and document management capabilities.
• Effective communication and professional phone etiquette.
• High level of organizational skills for managing department calendars and rosters.
• Analytical skills for tracking projects and producing reports.
• Ability to manage memos, correspondence, and outgoing mailings.

Preferred Skills

• Experience with additional Microsoft Office Suite tools beyond PowerPoint and Access.