Description

 

Need a Project Coord (3 – 6 years experience) and CLM, task, updates, project plan, admin work, help project manager and executives have what they need, status reports

Workday – have CLM – implement that now

Stand alone now but will be integrated

Work with internal PM / Vendor is cognizant  - make sure both PM’s are communicating

Project mindset with out being a PMP / understand project plan, organized

They are using Smartsheets – think they will stay with it

Will reach out to tasks owners –

Years of experience as a Project Coord – mid to low level

LEAN mindset – Manager is the lean trainer - Need lean thinking to be applied

Take notes, work onsite to see and understand the big picture

Healthcare experience is a must

Project Coordinator:
We have an ERP replacement system approved and need a project coordinator to work closely with the internal ERP Project Manager, external vendor project managers/leads, and internal PMO Director.
Core duties would be to keep the project items organized and the project health dashboard accurate (currently in SmartSheet), help task owners keep updated task status, take and prepare meeting minutes and ensure issues/decisions/risks documented in the project tools and identified for project meetings, work with communications and change management resources on plans and develop communication content, assist with scheduling meetings, ensure items affecting budget are accounted for and roll up properly to the budget trackers, and anything else needed for project support of this size.

In the current phase of the project, we are looking for these project coordination skillsets:

• Budget support, including PO tracking and invoice processing – currently in Excel for planning and in Power BI from Project Accounting system for processed or actual, with invoice processing managed in DocuSign and tracked in Power BI view of account system
• Task Support – we have a smaller set of tasks in this phase, but they are important.  We would like someone who can capture action items from Zoom using AI summary, carry over to SmartSheet task list, and routinely follow up on upcoming or past due items.
• Coordinate meetings – we are looking to tighten meeting utilization as we focus on remaining issues.  Along with meeting owners, we are looking for clarity and communication of objectives, agendas, and (roles) attendees required

Key Skills

Education

Any Gradute