Description

Key Responsibilities:
Project Leadership and Coordination

• Support project initiatives consisting of multiple activities, deliverables, stakeholders, and dependencies.
• Help define project objectives, scope, success criteria, milestones, and measurable outcomes.
• Establish and maintain project routines, documentation, and decision records that support effective execution.
• Create clarity and alignment when requirements, priorities, assumptions, or dependencies change.
• Coordinate across business, technology, security, legal, compliance, finance, procurement, operations, and external partners as needed.

 
Project Planning and Timeline Management

• Collect and validate estimates, timelines, assumptions, dependencies, risks, and delivery inputs from project team members and stakeholders.
• Build and maintain detailed project plans, schedules, milestones, work breakdown structures, critical paths, and implementation timelines aligned to approved objectives.
• Coordinate activities across teams to ensure alignment on deliverables, owners, due dates, and commitments.
• Monitor schedule progress and identify variances, constraints, or dependencies that may affect delivery.
• Maintain accurate project documentation throughout the project lifecycle.

 
Project Execution and Delivery

• Track execution across scope, schedule, milestones, deliverables, dependencies, risks, issues, decisions, and change activities.
• Proactively identify gaps, blockers, overdue actions, and delivery risks; facilitate mitigation and escalate appropriately to maintain momentum.
• Lead project meetings and follow-ups, ensuring clear decisions, action items, owners, and target dates.
• Drive accountability and transparency across internal teams, external partners, and stakeholders.
• Support corrective actions and project course corrections when scope, schedule, assumptions, or delivery conditions change.

Effort Tracking and Constraint Management

• Track internal hours and vendor effort against approved estimates and planned allocations.
• Identify and communicate material effort variances, capacity constraints, schedule impacts, and dependency risks early.
• Partner with project and functional leads to validate actual effort, remaining estimates, and potential delivery impacts.
• Maintain clear supporting information for effort reporting and leadership discussions.

 
Governance, Reporting, and Stakeholder Communication

• Prepare clear project status updates, dashboards, meeting recaps, action summaries, and leadership materials.
• Create and maintain RAID logs covering risks, assumptions, issues, and dependencies.
• Provide visibility into project health, milestones, accomplishments, upcoming deliverables, decisions, effort variances, and items requiring attention.
• Communicate risks, issues, blockers, and decision needs clearly and escalate items requiring leadership support.
• Support governance forums, project reviews, and decision-making meetings.

 
Vendor and Third-Party Coordination

• Coordinate vendor activities, deliverables, timelines, follow-ups, risks, and dependencies.
• Monitor third-party commitments and escalate performance or delivery concerns.
• Ensure vendor activities align with project objectives, enterprise standards, risk requirements, and governance processes.

 
AI-Enabled and Data-Driven Delivery

• Use AI-enabled tools to improve project planning, documentation, meeting summaries, action tracking, reporting, analysis, and risk identification.
• Identify opportunities to improve efficiency, quality, governance, and reporting through automation and advanced tooling.
• Apply AI responsibly in alignment with enterprise policies, confidentiality, data protection, and governance requirements.

 
Value Realization, Transition, and Closeout

• Support tracking of project outcomes, success measures, risk reduction, and expected value.
• Coordinate formal closeout activities, including delivery validation, required documentation, lessons learned, and
• transition follow-ups.
• Confirm project artifacts, decisions, and closeout materials are complete and stored appropriately.
• Identify opportunities to improve templates, reporting, documentation, and project delivery routines.

 
Collaboration and Capability Building

• Build trusted relationships across distributed and cross-functional teams.
• Promote consistent project management standards, knowledge sharing, and continuous improvement.
• Foster accountability, transparency, proactive communication, ownership, and results-oriented execution.

 
Qualifications
Required:

• Minimum of 3 years of project coordination or project management experience supporting cross-functional initiatives.
• Experience supporting projects of low to moderate complexity across multiple teams or functions.
• Demonstrated ability to build and maintain project plans, schedules, milestones, action logs, RAID logs, and status reporting.
• Experience tracking actual effort or internal hours against approved estimates and communicating material variances.
• Experience creating project budget estimates and tracking project spend against budget.
• Strong proficiency in project and collaboration tools such as ServiceNow, PowerPoint, Excel, Jira, Confluence, Microsoft Planner, Microsoft Teams, Microsoft Copilot, and related enterprise tooling.
• Experience producing clear status updates, dashboards, meeting notes, action logs, and presentations for project stakeholders.
• Hands-on experience using AI-enabled tools to enhance planning, documentation, analysis, reporting, and communication.
• Strong communication, organization, follow-through, facilitation, and stakeholder coordination skills.
• Ability to identify and communicate risks, issues, blockers, dependencies, and decision needs clearly and early.
• Familiarity with Agile and Waterfall delivery approaches.
• Experience coordinating with vendors or third-party suppliers to track deliverables, timelines, follow-ups, risks, and dependencies.

 
Preferred:

• Experience supporting technology, cybersecurity, risk, audit, or enterprise transformation initiatives.
• Experience supporting enterprise platform implementations or technology deployments involving multiple stakeholders and operational teams.
• Experience working in highly regulated environments.
• Familiarity with cloud technologies, enterprise applications, security operations, identity and access management, data protection, vulnerability or exposure management, and governance projects.
• Exposure to portfolio management, strategic planning, demand management, and investment governance processes.
• CAPM, CSM, SAFe, PMP, PMI-ACP, or equivalent certification or experience.

 
Skills and Personal Attributes

• Strong organizational and time-management skills with consistent attention to detail.
• Ability to clarify expectations, organize work, and follow through on commitments.
• Proactive follow-up mindset with comfort raising risks, issues, blockers, variances, or missing information early.
• Analytical and able to translate project information into clear, actionable updates.
• Adaptable and comfortable supporting changing project needs in dynamic environments.
• Collaborative team player who builds trust while supporting accountability and delivery discipline.
• Clear, professional, and transparent communicator in written and verbal settings

Key Skills

Education

Bachelor's degree