Description

• Project Planning & Execution Support
• Assist in tracking project scope, schedules, and key milestones using tools such as Smartsheet, MS Project, or Primavera.
• Support coordination with internal teams to ensure timely completion of design, procurement, manufacturing, and testing activities.
• Help maintain project plans, trackers, and action logs.
• Cross-Functional Coordination
• Work with Engineering, Supply Chain, Production, QA/QC, and Dispatch teams to monitor progress and follow up on open tasks.
• Support procurement tracking for customer-specific bought-out items and accessories.
• Vendor & Customer Coordination Support
• Assist the Senior Project Manager with documentation tracking, approvals, inspections, and dispatch coordination.
• Support communication with customers by sharing updates, responding to routine queries, and escalating issues when required.
• Invoice & Commercial Support
• Coordinate with project administration teams to support timely submission of invoices as per contractual milestones.
• Help track outstanding invoices and flag delays for review.
• Shipment & Dispatch Support
• Assist in preparing and coordinating shipment documentation.
• Support dispatch of accessories and site-specific materials in coordination with logistics teams.
• Reporting & Documentation

Maintain organized project documentation, including:

• Contracts and commercial records
• Engineering drawings and document transmittals
• Approvals, inspection reports, and correspondence
• Support preparation of basic project status reports and dashboards.

Qualifications:

• 0–5 years of experience in project coordination, project management, operations, or a related role (internship experience welcome).

TECHNICAL SKILLS
Must Have

• 2+ years of experience in project coordination, project management support, project controls, operations, or a related role.
• A bachelor’s degree in Documentation or in Engineering, or equivalent experience
• APM Project Management
• Coordinating Schedules
• Exposure to Primavera P6, Microsoft Project, or similar scheduling tools.

Skills & Competencies

• Basic understanding of project management concepts and willingness to learn.
• Good communication and interpersonal skills.
• Proficiency in MS Office (Excel, Word, PowerPoint); exposure to MS Project, Primavera, or ERP systems (SAP/Oracle) is a plus.
• Strong organizational skills with attention to detail.
• Ability to work collaboratively in a team-oriented environment and manage multiple tasks.

Education:

• Bachelor’s degree in business administration, Engineering, Project Management, or a related field

Key Skills

Education

Bachelor's degree