Description

You will provide administrative and operational support for the Research Division.

This role is on-site.

Responsibilities

• Manage purchase requisitions, PO dispatch, vendor invoicing, and expenditure reconciliation using Ariba.
• Coordinate new hire onboarding, including desk setup, access coordination, and orientation preparation.
• Organize internal events, departmental meetings, and travel itineraries for the Division VP.
• Prepare monthly accruals, expense tracking reports, and manage office supply budgets.
• Maintain records for technical reports, publications, and confidential documents.

Required Skills

• Bachelor's degree (BS/BA).
• 5+ years of professional experience.
• Proficiency in Ariba purchase order systems.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint).
• Experience with budget vs. actual financial tracking.
• Strong organizational and interpersonal communication skills.
• Ability to manage multiple priorities with accuracy.

Preferred Skills

• Japanese language proficiency.
• Experience with PeopleSoft.

Key Skills

Education

Bachelor's degree